How Can I Get Onto an Installation to Offer a Workshop or Training?

Step by Step Guide from finding a point of Contact to Getting in through the Gate! 

Here’s how it works:

You will need a military-connected professional to act as the point of contact for your event.

Best practice is to begin contact at least 8 weeks before the potential date for the event.

Most common options:

  • Exceptional Family Member Program Family Support (EFMP Family Support)
  • School Liaison Program

Get contact information from your Region’s Map

Tips for your first contact:

  • Be prepared to give a brief introduction about your parent center, the services you provide, and your role. Some military-connected professionals may not be familiar with Parent Centers.
  • Present yourself and your Parent Center as potential partners that can offer civilian services and resources that complement what their programs do.
  • Be specific about what your workshop and training will cover. Ask “Do you think your families will benefit from this?”

When you have agreement to schedule an event, be sure to ask:

“Will I need access to the installation, or is there an off-installation site we can use?” [Potential sites may include community centers in off-installation housing complexes, or other military offices that do not require installation access].

If installation access is needed, ask:

“What do I need to do, and which documents will I need, to gain access to your installation?”

NOTE: each installation’s procedures will vary-but most will require:

  • Sponsorship by an authorized ID Card Holder (your contact)
  • ID: military ID, OR Enhanced Driver’s License, OR valid US Passport, OR current proof of legal US residency
  • If you are planning to drive your car onto the installation, make sure that you have a current vehicle registration and proof of insurance. If you will be driving a rental car, you may provide a copy of your rental agreement.
  • You may need to fill out a form to request access, which must be filed well in advance of your visit and processed by installation security. This is one reason to allow ample lead time for your event.

We encourage you to ask:

“What is your usual procedure for publicity?  Can this training be included on any calendars or in the installation newspaper? What posters, flyers, etc. would you like me to provide? What’s the best way to get them to you without requiring a separate time for me to access the installation? [such as, USPS, send e-documents, etc.]

We’re here to answer any questions you have about procedures, programs, and staff on any installation. Just give us a call at 1-800-572-7368, or email us at!